Family Login to Florida 4-H Online
Blue text is often a link.--click to go to linked information. ex.click heading to go to Login screen.
County 4-H Office Phone List
County Extension Offices (website, map & directions)
Internet Browsers
The free Mozilla Firefox browser is recommended for use with 4-H Online and works with Windows PCs, Macs, or Linux orperating systems. The current version 3.5 is available at http://en-us.www.mozilla.com/en-US/firefox/upgrade.html
If you use the Microsoft Windows Interenet Explorer browser for Windows PCs, the current version Interenet Explorer 8 is strongly recommened over earlier versions. http://www.microsoft.com/windows/internet-explorer/default.aspx
To see what version of Internet Explorer you have installed on your PC, Click on Help, then About. If the Help menus isn't seen, click on Tools drop-down, and click on Menu Bar to checkmark it and make it visible).
For best results, please update your browser to the most recent version and keep your Microsoft Windows operating system patches current. Microsoft issues security updates on the 2nd Tuesday of each month, and sometimes more often-- go to http://update.microsoft.com
Family Instruction Guide.doc Rev 1/21/2009
On Monday August 24, 2009, Florida 4-H Online started accepting enrollments for 2009-2010.
How to Login to Florida 4-H Online
Some counties in Florida handle 4-H enrollment at the county office or through the club leader, and collect paper enrollment and 4-H Participation forms. If your county allows Families to manage their own enrollment data, you will need to know what family email address to use, and a 4-H Online password.
Florida.4honline.com = https://florida.4honline.com
| Family is new to Florida 4-H | A Family Member was in Florida 4-H last year |
| Know Family Email addresss used & 4-H Online password |
|
| Don't know Family 4-H Online password | |
| If Temporary Password Fails |
Only if your Family is new to Florida 4-H:
1. Go to http://florida.4honline.com for the login screen.
2. Pick "I need to setup a profile"
3. Don't mark "I am in a Military Family (Club)" unless you wish to participate in 4-H on the base.
4. Pick the county where you want to participate in 4-H,
5. Enter your family email address & confirm it,
6. Type in the family last name,
7. Type in a password (just for 4-H Online), and
8. Type it again in the Confirm Password box.
9. Then click on Create Login.
If someone in your Family was enrolled in Florida 4-H during 2008-2009 (as a member or a leader),
a family profile has already been set up, using the family email address that was provided to 4-H last year.
A. If your county allows Families to login to their own data,
and you
Know your password,
Go to https://florida.4honline.com
1. enter your family email address,
2. enter your 4-H Online password (must exactly match capital letters and lowercase letters--case-sensitive)
3. click on "Login" ( "I have a profile" and Role "Family" are already selected).
Click to go to an example Family Member List for the Potter Family
B. If your county allows Families to login to their own data, but you
Don't Know your password, get a temporary password emailed to you.
- Go to https://florida.4honline.com
- enter your family email address,
- click on "I forgot my password":
- Check your email for a message with your temporary password (may take 30 min.) then return to https://florida.4honline.com
- enter your family email address,
- enter your temporary 4-H Online password (must exactly match capital letters and lowercase letters--case-sensitive)
- click on "Login" ( "I have a profile" and Role "Family" are already selected).
Your family profile will open and you will be prompted to enter a new password of your own choosing. It must be a minimum of 6 characters long, and contain capitals and lowercase letters, numbers, or these special characters !@#$%^&*() - enter your temporary 4-H Online password (must exactly match capital lettersr little letters--case-sensitive)
- enter your new password
- enter your new password again to Confirm it. After "Password was Sucessfully Reset" message appears,
- click on Continue to go into your Family Member List.
C. If you don't receive a temporary password within 20 min, it may be that your email messages are being delayed
Be patient. ex. One person had tried “I forgot my password” 5 times over a period of 20 mins and none came through, then all 5 messages did at once.
If you are currently receiving other email messages, the email address entered in 4-H Online for your family may be a different one, or incorrect..
Do not setup another family profile using a different email address.
The county extension 4-H office, or your club leader can check the email address used for you and change it for you, if you can't receive messages sent to that email address anymore, or just prefer to use a different email account..
D. If you received a temporary password, but can't sucessfully login with it:
- Only the last “temporary password” will actually work.
- Copy the temporary password from the email message (highlight it carefully, click Ctrl+C), then Paste it into the login screen (Ctrl+V). The password is case-sensitive, and it is hard to tell if it is a lowercase L or the number 1.
- Make sure your "Caps Lock" is off.
- Don't include a space at the beginning or extra characters when you copy - Try “I forgot my password” again. It will usually send a different temporary password that will work.
(a bug-programmers were notified about 9/9/09: An error message "Password must contain at least one digit or non-alpha character" was displayed when the family used the temporary password that was emailed).
If still having problems, email a Print Screen of the failed login screen to your county 4-H office
To show what was typed for the email address and the error message displayed:
- login again, with temporary password received, ("I have a profile" and Family selected)
- click on Print Screen button (Print Screen puts a copy in the Windows clipboard).
- Open a new email message, address it to your county 4-H office, for the Subject type in your Family name Login problem, then paste the PrintScreen contents (Ctrl+V to Paste) into the message, add any additional comments, and Send.
If someone else created the original 4-H Online family entry, the problem is usually
- that the family email account has changed
- or a different email address was provided and used to create the family login
- or no email address was entered
- or an incorrect email address was entered (a typographical error)
If the family can't get a message from the email account listed for them in 4-H Online, they can't use "I forgot my password" to receive a new temporary password. Contact the county 4-H office or your club leader.
You will be prompted to type in the temporary password, then enter twice a password of your own choosing: a minimum of 6 characters long, use capitals and lowercase letters, numbers, or !@#$%^&*(). Then click the Update Password button.
Military Family "bug" in the program as of 10/6/09: Family login doesn't see Military Question on Family Profile when first adding themselves or later if they pick "Edit Family".
Previously, when first creating a family profile, the question "Are you in a Military Family" showed for Family login instead of "Is a family member in a Military Club that meets on base"? When you pick a Military Installation, it assigns the family to the county associated with that military base, and the family can't change it.
"Edit Family" opens Family Profile Information and allows Changes.
Click on "Continue" to save your changes and return to the Family Member List.
Your edits need to be repeated for each family member who shares the same email, address, and family phone number. All 3 are copied to new family members when you Add them, but edits are not automatically copied.
Check the box "Update member records with the same address" to have mailing address and primary phone number copied to each family member (family email is not automatically copied over each member email address).
If you wish to change counties, contact the 4-H office in the county showing on your family profile, they will need to edit your family profile and pick the county you prefer.
Back to Troubleshooting 4-H Online Problems
Clicking "My Member List" returns you to your Family Member List from any screen,
but doesn't save any changes you may have made
example: Logged in as the Potter Family:
Re-Enroll in 4-H
Login to your family in 4-H Online.
1. click Edit on a Family Member to open their Personal Information screen. Click for Personal Information Help Scroll to the bottom reviewing it, then
2. click "Enroll for 2009-2010" and then update any changed information,
3. click Continue to Additional Information and update for the current year. Older youth and volunteers will see more questions than younger youth. Carefully review Emergency Contacts, Medical History, and change the Date to the current report year.
4. click Continue to the Participation Information and verify Club, Project, and Group Memberships and roles. On Project or Group tab, click on Submit Enrollment. to complete re-enrollment for this 4-H year.
Click for example screens Re-Enroll 11 y/o Youth Angela Chambers (19 pages).
Additional Information section
Official Authorizations
The 4‐H Participation form is under this title. After the behavior section, please note that an “adult verification” is required. You will receive an error message if the parent or guardian name is not completed.
Youth Code all DEFAULTS to Yes – so you must change, if it is No.
Medical / General / Publicity Releases are in this section.
Florida 4‐H Participation – Medical
Medical information to be included here such as doctor, emergency contact etc. Medical History is listed
here and the DEFAULT is No , so if it is Yes you must change it.
The same “adult verification” is required for this section as well.
Update the"Date Official Authorizations & Health History was reviewed/updated"-- it must be in the current 4-H year. You will receive an error message if the parent or guardian name is not completed.
Participaiton Section - Clubs, Projects, (Activities), & Groups
CLUBS- The Club(s) selected last year will be displayed at the bottom of your screen if you are re-enrolling in 4-H this year.
- Add any new club.
- To Delete a club you aren't in anymore, click on Delete (or Edit, then Delete if a volunteer).
- Edit your existing club if you have a club volunteer role that is different from last year. Update to save changes.
When completed with clubs,click on CONTINUE to go to Projects
Alphabetical List of Projects Available showing Age Category 8/17/09
Alphabetical List of Projects Available -- Details 8/17/09
PROJECTS- Last year’s projects are listed at the bottom of the screen with your year in
project increased.
- If you need a different project book, click Edit, then select it, uncheck any that are
marked that you don’t need this year, and click OK. Click Update to save your changes. - If you don’t need any project materials this year, uncheck any that are marked, and
check “_None Needed” at the bottom of the list, and click OK. Click Update to save your
changes. - If not doing the same project again this year, click Edit and Delete it.
- If you have changed clubs and will do the same project in the new club, you must Delete the project from the old club, then Add the Project to the new club.
When completed with projects, you can click on CONTINUE to Activities (if shown)
ACTIVITIES (if shown) can be added at any time; just click CONTINUE to Groups
GROUPS -You should indicate your membership in GROUPS (i.e. County Council, Camp Counselors, Camp--overnight summer, County 4‐H Foundation, County Advisory Committee)
At this point, you have completed all input for a youth member.
Click on SUBMIT ENROLLMENT button to send request to join 4‐H to the county.
An email message will be sent to your family email account indicating that your request has been
submitted.
Click CONTINUE on the Groups tab, to go to the Family Member List.
Add A New Family Member
Quick Reference Guides
Add a Youth
Add an Adult
Select a Member Type, click the drop-down arrow and pick Youth or Adult.
Youth
"Youth" pick will display the Youth Personal Information screen for a new youth including the family email, mailing address, and phone number from the existing family profile.
Click for Personal Information Help
If there is already a youth member in the family, the parent contact information may be copied from the existing youth member into the new youth (Parent 1 & 2 phone numbers, email, & mailing address). Click on the drop-down arrow to pick the youth to copy parent information from.
Click for example screens Add Youth: 8 y/o Joanne Chambers (17 pages)
Click for example screens Add Youth: 8 y/o Joanne Chambers (17 pages)
Independent, At-Large 4-H Members
- A youth who isn't joining a 4-H club, but plans to work with an adult mentor or family member to complete their project, will need approval of their plan from the county 4-H agent.
- On the Additional Information questions, type in the name of your adult mentor
- On the Participation screen Clubs tab, pick the bottom entry, zz_Independent Club Members "club" then and click Add Club.
- Adult Mentors are considered Adult 4-H Volunteers and should add an Adult membership.
- On the Personal Profile questions, mark Yes to Volunteer
- On the Additional Information questions, type in the name of the youth you are mentoring
- On the Participation screen Clubs tab, pick the bottom entry, zz_Independent Club Members "club"
- the mentor should add the Volunteer Role of "Mentor to Independent Youth"
- then and click Add Club
Alphabetical List of Projects Available showing Age Category 8/17/09
Alphabetical List of Projects Available -- Details 8/17/09
