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| Delivery Modes | Clubs | Category | Status |
| Ethnic (Hispanic or Not) | Race | Residence | Volunteer Training |
| Mixed Community | Integrated Club or Group | Leader Types | Youth Leader |
4-H Curriculum Classification Include all youth enrolled in Extension sponsored educational efforts, whether or not they carry the label "4-H". For example, include all TV series, 1890 programs, youth urban gardening, youth EFNEP participants, camps, and targeted Youth at Risk programs.
National 4-H Questions & Answers
Federal (National) Initiatives Definitions
Demographic information requested has been designed to meet needs related to
Title VI (Civil Rights requirements) and
Title IX (sex) as well as the needs of state and national staffs for programming
and accountability. This routine enrollment
report is not intended to supercede or negate the requirements of court-ordered
or legally imposed affirmative action
compliance plans that may be in effect in a particular state.
Hispanic or Latino: A person of Mexican, Puerto Rican, Cuban, Central
or South American, or other Spanish culture or
origin, regardless of race.
Not Hispanic or Latino: All others.
A program participant may self-select one or more racial designations. The
specific categories listed below conform to
definitions for legally protected classes. Additional sub-categories based on
national origin or primary language spoken
may be used, where appropriate, on either a regional and/or state basis.
Sub-categories used in a state must be combined
for a federal report.
In compliance with Office of Management and Budget rules and regulations,
effective 1/01/03, all recipient agencies of
federally assisted programs that are required to collect and record racial
participation data for federal statistics, program
administrative reporting, and civil rights compliance must use the following
revised racial categories:
White: A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.
Black or African American: A person having origins in any of the black racial groups of Africa.
American Indian or Alaskan Native: A person having origins in any of the original peoples of North, Central, and South America, and who maintains tribal affiliation or community attachment.
Asian: A person having origins in any of the
original peoples of the Far East, Southeast Asia, of the Indian Subcontinent,
including, for example, Cambodia, China, India, Japan, Korea, Malaysia,
Pakistan, the Philippine Islands, Thailand, and
Vietnam.
Native Hawaiian or Other Pacific Islander: A person having origins in any of the original peoples of Hawaii, Guam, Samoa, Micronesia, the Northern Marianas, or other Pacific islands.
| For these fields, the box should be marked (indicates True), if by August 31st of this year, the following conditions have been met: | |
| Chartered | True if the club has completed the formal chartering procedure granting them the right to use the 4-H name and emblem. See the 4-H Program Handbook, Section 3, Policies, Appendix B, for application information and also the 4-H Awards and Recognition Handbook, Section 9, Florida 4-H Club Charters. |
| Club Account | True if the club has their own bank account |
| Annual Audit | True if the annual audit of the club's bank account has been completed in this report year (since last September 1st). If the club doesn't have a bank account, this should not be True. |
| Community Service Project | True if the club has completed a Community Service Project in this report year (since last September 1st). |
Organized 4-H Clubs may meet in any location and typically have elected officers and a set of rules approved by the membership to govern the club. They meet for a series of programs throughout most of the year. 4-H Clubs should be officially chartered and may have a bank account which should be audited every year. 4-H clubs are expected to take part in at least one community service activity each year.
4-H Club members are entered as individuals on the Member/Leader screen in the Youth Enrollment program with at least one active Project. The Activities that they participate in are also added to the individual on the Member/Leader screen Activities tab, or through Member Query.
Internet Club - a virtual club that is under the direction of Extension staff. This club is most likely a project club and would incorporate some type of group chat room or interactive sharing among members.
Project Club - youth are interested in one main project area, for example, a livestock club, a marine club, a clothing club, with most of their meeting time devoted to activities centered around the specific subject matter. A Project Club may be
Clubs Categories in the Youth Enrollment Program (Delivery Modes =DM 1-4)
1. Community Club (DM 1)- youth generally engage in a variety of subject-matter projects and activities.
2. In-School Club (DM2)- a club that meets during the school day
3. After-School Club (DM3) a club (elected officers, etc.) that meets just after school hours (afternoons). It may meet at the school, or a different location-ex, Boys & Girls club, YMCA, a neighborhood center, or a child-care facility.
4. Military Club (DM4)- a club that whose members are primarily from Military families. Military clubs meet at a location on a military base.
Member (age 5-18) Any youth who enrolls and participates (individually or by group) in a planned sequence of learning experiences (project) of 6 hrs or more. Members are guided by Extension staff or trained volunteers (including teachers).
- Children under age 5 on the 9/1 start of the report year may not be enrolled in 4-H in Florida, do not enter them on the computer.
- A youth needs a minimum of 6 hours of learning experience in a single project area, to be enrolled and entered on the computer. Special Interest, Day Camp, School Enrichment and School-aged Child Care programs must meet this minimum of 6 hours for the youth to be counted, though it may be over the course of several sessions, and may involve several instructors.
Mentally-challenged persons would be enrolled as Members, indicated as Disabled, and entered in their equivalent Grade if under 19 years or as Grade = "Special", if 19 years or older.
Cloverbud/Mini 4-H (use is optional in Florida, ages 5-7) may be used to distinguish the level of participation and eligibility requirements for some programs. Not all 4-H curricula areas are deemed appropriate for this range of ages, see the Florida 4-H Youth Development Program Guidelines for 5-7 Year Olds.
Special (not used in Florida)
General/Organized Club Leader
Project Leader
Activity Leader ex. helps provide supervision of or transportation for youth at an event (Direct Type)
Resource Leader ex. a person who assists with a demonstration (Direct Type) or an Advisory Committee member (Indirect Type).
Other The Other category is used for non 4-H persons that you want to have in the database for mailing labels or reports.
Active status (New, Return, and Terminate) will be counted on the ES237 report.
New Enrolled on or after 9/1, the start of this report year.
Return Enrolled
before 9/1, the start of this report year.
Terminate Enrolled on or after 9/1 of this
report year, but quit or moved.
Inactive and Alumni status won't be counted on the ES237 report.
Inactive Not enrolled/active
during this report year
Alumni Former 4-H member
or leader (volunteer), no current role.
A 4-H "Club" is an organized group of youth, led by an adult, with a planned program that is carried on throughout all or most of the year. 4-H Clubs typically have elected officers and a set of rules approved by the membership to govern the club.
4-H Club members are entered in the Youth Enrollment program as individuals on the Member/Leader screen with at least one active Project. The Activities that they participate in are also added to the individual on the Member/Leader screen Activities tab, or through Member Query.
4 Club Delivery Modes
1. Community Club (DM 1) - youth generally engage in a variety of subject-matter projects and activities. All Clubs that meet evenings or weekends, that are not Military Clubs would fall in this Community Club category.
2. In-School Club (DM2) - a club that meets during the school day
3. After-School Club (DM3) a club (elected officers, etc.) that meets just after school hours (afternoons). It may meet at the school, or a different location-ex, Boys & Girls club, YMCA, a neighborhood center, or a child- care facility.
4. Military Club (DM4)- a club that whose members are from primarily from Military families. Military clubs meet at a location on a military base.
8 Non-Club Delivery Modes
Except for Independent Study members, Non-Club enrollment is entered in the Youth Enrollment program under the ES237 menu as a Group Youth entry with a Project code.
5. Special Interest/Short-term programs (DM5) (Day Camps are now a separate category). Groups of youth meeting for a specific learning experience of six hours or more which involves direct teaching by Extension staff or trained volunteers, including teachers. Program is not part of school curriculum and not restricted to members of 4-H clubs. Special Interest/Short Term programs may meet 1 day, or multiple days.
6. Overnight Camping programs (DM6) Youth taking part in an Extension planned educational experience of group living in the out-of -doors which includes being away from home at least one night (resident, primitive or travel camping) and is not restricted to members of organized 4-H clubs.
7. Day Camps (DM7). Groups of youth meeting on consecutive days (with youth returning home each night) for a specific learning experience of six hours or more which involves direct teaching by Extension staff or trained volunteers, including teachers. Program is not part of school curriculum and not restricted to members of 4-H clubs.
8. School Enrichment programs (DM8). Groups of youth receiving a sequence of learning experiences of six hours or more in cooperation with school officials during school hours, as part of the school curriculum. Involves direct teaching by Extension staff or trained volunteers, including teachers.9. 4-H Individual Study/mentoring/family learning programs (DM9). Planned learning which occurs independent of a formal group setting such as a club, as an individual, paired of family learning effort. Self-directed, usually with limited adult involvement except for parents (or mentor). Examples include self-study, home-study courses, mentoring or shadowing with an "expert", whole families learning together. Includes internet project participants (if not part of an internet club group). Individual Study 4-H members are entered as individuals on the Member/Leader screen in the Youth Enrollment program with at least one active Project.
10. School-Aged Child Care Education Programs (SACC) (DM10). Educational programs offered to youth outside of school hours, usually in a school or other community center and incorporating 4-H curricula. The primary purpose is to provide care for youth while parents are working or unavailable. (4-H Clubs in school-aged child care settings should be reported under "After-School Clubs", DM3)
11. Instructional TV/Video Programs (DM11). Youth offered learning experiences through Extension via broadcast of closed circuit television, including satellite transmission, or videotape replays of such series.
12. Not a Youth Group (DM12). Used to assign a Club code to a group of Adults for convenience in printing mailing labels or lists. May be Category = Other (not 4-H volunteers, ex. County Commisioners or Media contacts). Advisory committee members and Fair/Event judges would be volunteers (Category = Resource leader, Indirect or Direct Volunteer type).
All Members and Cloverbuds must have a grade entry. Use the equivalent grade for home school youth or mentally-challenged youth under 19 years.
"None" shows up on the ES237 as "Not in School". Should only be used for those members who have left High School and are not continuing their education (drop-outs). All leaders are automatically set to None.
"Special" grade category is for mentally-challenged 4-H participants who are 19 years or older. Use the equivalent grade for younger 4-H participants who are mentally-challenged. Please also mark Disabled on their records to help identify that this is not an error in age or grade.
Farm use the US Census definition of a farm which includes all persons living in rural territory on places from which $1000 or more of agricultural products were sold, or normally would have been sold, in the reporting year.
Towns under 10,000 and rural non-farm Persons who live in towns under 10,000 in rural non-farm and open country situations not reported as farm in the above definition
Towns and cities with populations of 10,000 and up to 50,000, and their suburbs Include participants who live within the immediately built-up areas surrounding such towns and cities even though they might live somewhat beyond the immediate city limits.
Suburbs of cities over 50,000 Report the number of participants in the urbanized and contiguous suburbs and towns surrounding a city over 50,000. This category conforms to the urbanized portion of metropolitan rings included in standard metropolitan statistical areas (SMSA's).
Central cities over 50,000 Report the participants living within the boundaries of metropolitan cities over 50,000 population. This category includes twin cities of standard metropolitan statistical areas (SMSA's).
The 4-H Agent should be consulted about which youth should be marked as Youth Leaders on the Member/Leader screen.
1) a youth leader would be a member who serves beyond the Club level, such as on the Advisory Council, County Teen Council, State 4-H Council or other county/district/or state committee. Club officers would not necessarily be considered to be Youth Leaders. The Youth Leader box at the top of the Member/Leader screen is marked, with one or more Types (ex. Committee member = Indirect Type) to indicate a member is a Youth Leader.
2) at the project level, a youth leader would be a member directly involved in teaching other members the project content. They should be marked as Youth Leader at the top of the Member/Leader screen, with a Type of Direct, and on the Project entry should also have a mark in that Youth Leader box.
New enrollment forms that you print (Special|Enrollment Forms, Blank Forms) have a place at the top to mark Youth Leader (but not Type) and another place to mark Youth Leader Yes/No for each project.
Re-enrollment forms do not have any place to indicate Youth Leader or Leader Type in the general sense, but can have a column asking Youth Leader Yes/No for each project.
Every Leader (Volunteer, including Youth Leaders) must have at least one Type, one person may have all 3. Volunteer roles are discussed in the 4-H Program Handbook, section 6.
Direct Volunteer. Unpaid support for the 4-H program through face to face contact with youth, by a youth or adult. e.g. General/Organized Club leader, Project leader, Activity leader, Camp Counselor, Teacher, someone who supervises youth or provides transportation on an outing.
Indirect Volunteer. Unpaid support for the 4-H program which does not include face to face contact with youth, by a youth or adult. e.g. members of boards or committees.
Middle Manager. Unpaid service to or leadership of other volunteers by a youth or adult, beyond the club or unit level. e.g. manpower coordinator of an event, lead teacher coordinating other teachers on a School Enrichment project.
A General Club leader who is also on the Advisory Committee would have both Direct and Indirect Volunteer roles marked.
Volunteer training is entered in the Youth Enrollment program under the ES237 menu, in the Training Log.
Leadership. Topics relating to organizing, managing, and teaching youth in a nonformal education setting. The % of leaders trained each year is an important indicator of 4-H program quality in each state.
Parenting. Knowledge and skills relating to developmental and learning needs of children and youth. There is a great deal of interest in the land-grant university system in interdisciplinary work at present. Parenting Training illustrates 4-H as the vehicle through which a classic Family and Consumer Science audience (parents) can be reached, with youth development subject matter. It recognizes that youth live in the context of families, and to be effective in youth development, we need to influence the parents as well.
Other. Any training topic beyond Leadership and Parenting. Includes anything within our 4-H curriculum list, ES237 codes A to HDD, except leadership and parenting. Often described as "subject matter training." Common ones are Environmental, Communications and Expressive Arts, Healthy Lifestyle, Horsemanship, or Science and Technology.
[top of main Blue Ribbon page]
| Delivery Modes | Clubs | Category | Status |
| Ethnic (Hispanic or Not) | Race (all that apply) | Residence | Volunteer Training |
| Mixed Community | Integrated Club or Group | Leader Types | Youth Leader |