Florida 4-H Faculty & Staff Resources

UF Video Conferences via Polycom (uses a Bridge)

You must know the scheduled date, time, and Conference ID to join (TBA until 1-2 days before). Check for email with Conf ID or look it up:

Go to http://video.ufl.edu then, at left, click on “Event Listing” for upcoming UF Videoconference listing, sorted by date and time..
Get the conference ID for your polycom conference from the column “Conf ID” ex. 7832000, 7832010, 7832020…TBA shows until a day or 2 before a scheduled conference, when UF Video & Collaboation Services (VCS) schedules it on their equipment.

As of 1/09, the conference ID number is different from the number given on the reservation confirmation. Everyone will need to check the UF Video site the day or 2 before the polycom conference for the actual Conf ID needed to join the conference and participate.

Ad Hoc (on-demand) conferences won't be listed, you have to know the conference ID and PIN (if any) to join them.

List of Active or Upcoming Scheduled UF Video Conferences
http://video.ufl.edu Click on Event Listing

To join a UF Video Conference (Codian Bridge) with a Polycom machine or PVX software on a PC

can be seen and heard by others if
- using Polycom machine with a microphone + camera, or a
- using PC with Polycom PVX software, a headset with a microphone, + webcam
Dial 128.227.156.83, use remote keys to pick Far camera or "##" + the last 4 digits of the 7 digit Conference ID

OR
1. Click on Directory button,
2. scroll down to pick the UF VCS bridge from the Directory list,
3. click on Dial button,
4. use Down arrow to select scheduled conference (available in list 15 min. before actual meeting start time),
5. click Right arrow to connect

To join a UF Video Conference (Codian Bridge) with a Telephone

can listen in & talk, bridge required
Dial (352) 273-4999 (on-campus UF Gainesville Dial 3-4999 or 9-273-4999)
You will hear an audio message. Dial the Conference ID or extension number.

IP Phone Dial the Conference ID or extension number.

To watch live (stream) a UF Video Conference (Codian Bridge) on your PC browser

no microphone, just type in chat window
go to http://128.227.156.83:7734
enter your sign-in name (gatorlink)
type in Conference ID 783xxxx (all 7 digits),& PIN if required,
pick the choice for Windows Media Player (available on a Windows PC with Internet Explorer or FireFox browser)

To watch a recorded session (24hrs after it ends) of a UF Video Conference (Codian Bridge) on your PC browser (no microphone, just chat), go to http://128.227.156.84:7734/ enter your sign-in name, Conference ID 783xxxx, PIN if required, and pick the choice for Windows Media Player.

Polycom

Polycom videoconferencing machines are available at almost all Florida Extension offices and IFAS sites, including various campus conference rooms, and some individual offices. A software version, Polycom PVX, is available on some laptops. Polycom videoconferences use the internet, the are no telephone charges to hold a conference. UF/IFAS should use the free UF videoconferencing bridge which allows the fastest connection speed for each Polycom, up to 50 simultaneous connections, voice-only connections via telephone (Gainesville #), and text messages in chat..

Unless Polycoms connect through the UFbridge, the slowest connection speed slows the videoconference for all users. The delay can be significant if demonstrating something on a website or an internet application. Verbal training sessions with PowerPoint slides work quite well.

FYCS and 4-H have purchased a Polycom RSS 2000 recorder which can record your polycom session. The recorded session can be played-back whenever it is convenient by anyone with an internet connection and Windows Media Player.

A Polycom machine can connect with either 3 (Marilyn Norman, 4-H RSAs, Nayda Torres - VSX7800) or 5 (4-H & FYCS conference room - VSX8800 models) other Polycoms (or PCs running Polycom PVX software) without needing to use the UF Codian Bridge. The 4-H Polycom RSS 2000 recorder counts as 1 connection.

IFAS Videoconferencing Website http://video.ifas.ufl.edu/ has current information.

Instructions for using Polycom without a Bridge:

Locations and capabilities of Polycoms throughout IFAS are found at: http://video.ifas.ufl.edu/Sites.htm
4-H in Marilyn Norman’s Office 128.227.224.69    connect to 3
4-H RSA, NW Kent, Quincy 128.227.161.32      connect to 3
4-H RSAs C&NE, 3081 McCarty B 128.227.224.70 connect to 3
4-H RSA SC Bender, Plant City   128.227.161.85       connect to 3
4-H RSA S Pointer, Ft. Lauderdale ?128.227.161.166    connect to 3
4-H Conf. Rm 2108 McCarty B 128.227.224.71    connects to 5
FYCS Room 3003 McCarty D 128.227.224.107 connects to 3
FYCS Conf. Rm 3042 McCarty D 128.227.224.108 connects to 5
4-H Polycom RSS Recorder  128.227.156.81 counts as 1 connection

UF Codian Bridge                                                          128.227.156.83, far camera or ## last 4 digits conference ID
A Polycom PVX user can only connect to 1 Polycom device and doesn't seem able to record desktop content to the RSS 2000 Recorder. They can play existing recordings, or record camera & microphone only.

In your web browser, http://128.227.156.81
To Play a Recording:
Login as Username = 4H
Password = letmein (all lowercase)
Domain = leave this field blank

To Record:
Login as Username = 4HAdmin
Call Nancy Johnson for a password at (352) 846-0996
Domain = (leave this field blank)

UF’s Codian Bridge:
A brief guide on UF’s Codian Bridge was created by Louise Ryan , IT from the Northwest District at http://nwdistrict.ifas.ufl.edu/it/Codian%20Bridge/player.html

List of Active or Scheduled UF Video Conferences:http://video.ufl.edu
Ad-Hoc conferences won't be listed, you have to know the conference ID to join them. Unless you submit a Service Request to schedule your video conference 3 days in advance, you may get bumped in the middle of a meeting by someone who reserved the network bandwidth on the bridge (MCU) Multipoint Conferencing Unit. For more information, call UF Video Conference services at (352) 392-2533.

General Information about UF Video Conference services is at
http://video.ufl.edu/conferencing.html

Service Request to schedule a UF Video Conference and reserve MCU network bandwidth is at http://video.ufl.edu

Click on Event Request,complete form, and submit

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